The Importance Of Providing Pay Stubs To Your Employees

Whether you are a new company or have been in business for some time, it is very important that you act responsibly. So, as you make sure that everything around you works, you must keep proper records of employees. This specifically applies to their salaries, because it is not enough just to pay them regularly. You need to provide them with a complete insight into what they have earned at the end of the month or year and you will achieve this with real pay stubs. In this way, you will not only meet the needs of your employees, but you will also bring a lot of good to your company.

For example, with this you will achieve some of your business goals much easier and faster if you have just started a business. New businesses generally need financial support when they start a business and then you may turn to credit agencies for help, but you will not be able to work together if you do not have a salary overview. This is just one of the many situations in which you will need this information, and keep reading to find out all about it.

Significance of real pay stubs


If you decide to provide your employees with proof of their income, you will do one great thing. In this way, you will successfully maintain transparency between you and your employees. This is a very important item in any business, as they will be maximally instructed in the actual amount they have earned as well as in deductions and taxes. Of course, there are other things that contribute to the final calculation of the real pay stub. For example, these are state and federal taxes, insurance, etc. However, all people want to keep records of the movement of their finances, and if you deny them this, they will not be able to deal with this properly.

How is a real pay stub made?

So, you can submit this document to them in electronic or printed form. However, think about your time and spend it economically. Endless printing of this form can take you a really long time and thus distract you from some important business segments. Of course, that’s not what should worry you the most. One of the worst things that can happen to you when printing is an error. For example, it could be an error in the calculation, personal data or something similar. In any case, this is very bad for you and your employees.

This way they can run into problems because their landlord, credit agency or someone else will suspect they have received fake pay stubs from them. Also, the employees themselves can be very dissatisfied if you send them proof of payment which is not valid. That is why it is best to opt for a pay stub generator. You can see how pay stub generator looks like at

What does the real pay stub contain?


There are a few key things that need to be on the real pay stub. Gross earnings come first. That is the total salary of the employees, before any deduction is calculated. However, it is important to note that there are several ways you can access this account. And they will depend on whether you pay them by the hour or give them their full salary. So, when we talk about the salary as a whole, it is necessary to divide the annual salary by the number of payments during the year. On the other hand, payment per hour means multiplying by the number of hours in one working week. We must not forget one important thing, and that is that the calculations are divided into two columns.

On one side it is necessary to put a display of earnings for the current pay period, and on the other side there should be an annual earnings. The next important item is the number of hours employees worked during the current pay period. This is especially important if workers are paid exclusively by the hour. Sometimes the number of hours is given as regular data, but this is not necessary. We must not forget about overtime work.

How does a real pay stub generator work?

If you haven’t had a chance to learn more about this so far, we’ll walk you through its benefits. This is the easiest way to manage your payroll. All you need is the Internet, personal employee information and a pay stub generator. This way you will not make a mistake, because the software will process this data automatically and you will get the correct amount. This way, you will not endanger the professionalism of your organization, but you will act even more powerfully in everyone’s eyes.

Either way, trust us this is the most reliable way to avoid mistakes and misunderstandings. When you rely on people, there is always a risk, because even the administrative staff cannot guarantee you a perfect job. It’s just people after all. And that’s why it’s always better to rely on technology.

Credit requirements


Keep in mind that your employees may need to apply for a loan, and they won’t be able to if they don’t have a real pay stub. Therefore, all taxes, deductions and contributions must be in one place or payroll. So it would be nice of you to provide for them by giving them proof of their income. Keep in mind that a loan application is not the only reason they will need this proof.

Renting an apartment / house

So, this is another thing that your employees will not be able to do if they do not have a real pay stub. Their potential landlords will require them to provide them with this document, as proof that they will be able to pay the fee. Of course, this is not only requested by landlords but also by other companies. By that we mean paying compensation after suffering a car accident or something else. Keep in mind that not all employees are informed about the details of the payment and that is one more reason to provide them with all the important information. This way, there will be no misunderstandings and wrong conclusions when it comes to both sides.


Employee statistics such as gross earnings, deductions, benefits and everything else that falls under pay stubs are a very important item in your business. This way you have control over your business and no one will be able to disrupt it. You will also always have a clear view of the movement of finances when it comes to salaries, and your employees will be satisfied. Either way, you never know when you’re going to need this real pay stub and so make sure on time.